Privacy Policy
Warringah Archers Inc. respects the privacy of its members, visitors, volunteers, parents, and the wider community. This policy explains how we collect, use, store, and protect personal information, including photographs and video, in accordance with Australian privacy expectations and our obligations as a community sporting club.
Who we are
Warringah Archers Inc. is a not-for-profit archery club based on Sydney’s Northern Beaches and affiliated with Archery Australia. Our website address is https://warringaharchers.com.au.
Information we collect
We may collect personal information when you:
- submit a contact form or enquiry
- register for events, courses, or competitions
- become a member or temporary participant
- leave comments on the website
- volunteer or participate in club activities
This information may include names, email addresses, phone numbers, membership details, emergency contacts, and other information reasonably required to operate the club safely and effectively.
Comments and website interactions
When visitors leave comments on the site, we collect the information shown in the comments form, along with the visitor’s IP address and browser user agent string to assist with spam detection.
An anonymised hash of your email address may be shared with the Gravatar service to display a profile image if you use that service. Gravatar’s privacy policy is available at https://automattic.com/privacy/.
Cookies
Our website uses cookies for standard functionality, including remembering user preferences, login sessions (where applicable), and basic analytics. Cookies do not grant us access to your device or personal files.
You can disable cookies through your browser settings, however this may affect some site functionality.
Embedded content
Pages on this site may include embedded content such as videos, maps, or social media posts. Embedded content from other websites behaves as if you have visited those sites directly and may collect data in accordance with their own privacy policies.
Photography and video at club activities
Warringah Archers regularly takes photographs and video at club activities, events, competitions, coaching sessions, and community programs. These images help us:
- promote the sport of archery
- document club history and achievements
- communicate with members and the community
- support affiliation, grants, and reporting requirements
Images may be used on this website, social media channels, newsletters, event material, and internal club communications.
Children and junior participants
We recognise that images of children require particular care and sensitivity.
As part of the membership and registration process, members and parents/guardians of junior members acknowledge and consent to the reasonable use of images taken during normal club activities. This aligns with Archery Australia membership requirements and common practice across affiliated clubs.
In addition, Warringah Archers applies the following safeguards:
- Images are used in a respectful, non-exploitative context related to archery activities.
- Full names of junior members are not published alongside images without explicit permission.
- Images are not used for commercial purposes outside the club or governing bodies.
- Parents or guardians may request that images of their child not be used or be removed.
If you have concerns about an image or wish to opt out of image use, please contact the club and we will act promptly and reasonably.
Who we share information with
We do not sell or trade personal information. Information may be shared only where reasonably required, including with:
- Archery Australia or state governing bodies for affiliation and insurance
- event management and registration systems
- service providers supporting website hosting, email delivery, or payments
- legal or regulatory authorities where required by law
Data retention
We retain personal information only for as long as necessary to operate the club, meet legal and insurance obligations, and maintain accurate historical records. Membership and event records may be retained for administrative and archival purposes.
Your rights
You may request access to, correction of, or deletion of personal information we hold about you, subject to legal and operational requirements. Requests can be made by contacting the club committee.
Contact
If you have any questions about this policy, data handling, or the use of images, please contact Warringah Archers via the website contact form.